CMS Band Boosters Meeting

May 26, 2005

Attendees: David Dunham, Gayle Amato, Art Denis, Kim Kinnamon,

Melissa Smith, Carla Smith, Amy Johnson, Jen Simerson,

Perri Ann Kaufman, Scott Kaufman, Martin Mullin, & Carol Mullin

Minutes:

§ Meeting called to order at 6:30 p.m.

§ Introductions were given by outgoing and incoming board members.

§ Kim Kinnamon thanked outgoing members for their commitment and

dedication in 2004-05.

§ Jen Simerson provided a brief overview of the 2005-06 fundraiser:

- Interstate Batteries

- Launch approx. Sept. 23, 2005

- Close approx. first week in October 2005

- Benefits include high profits (50%) and no similar fundraiser in this

area

§ David Dunham commented on the 2005-06 CMS Band season, noting an

increase in the number of students and some possible changes in CD

recordings and sales.

§ Date of next Executive Board meeting is Thursday, July 28, 2005 starting at

6:00 p.m. (location TBD). Dance committee should attend this meeting.

§ Regular monthly Board meetings will be held on Monday evenings in 2005-

06. Dates will be determined in accordance with the Band calendar, to allow

sufficient time to plan/organize before major band events.

§ Carol Mullin agreed to call/invite committee chairs to board meetings as

required.

§ Kim Kinnamon will consider the following options for the band party on August

11, 2005: Ford pool, HawaiianFalls, and STRIKZ.

§ Meeting adjourned at 8:30 p.m.

Prepared by: Carol Mullin

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CMS Band Boosters Meeting

July 28, 2005

Attendees: David Dunham, Gayle Amato, Art Denis, Melissa Smith, Amy Johnson,

Jen Simerson, Perri Ann Kaufman, Scott Kaufman, & Carol Mullin

Minutes:

§ Meeting called to order at 6:40 p.m.

§ Board/Committee Openings – presented by Melissa Smith:

- A directory of the 2005/06 Boosters Executive Board was presented and

accepted with the following change: remove Sharon Conrad (Treasurer’s

Assistant) from the list since she does not hold an executive position.

- Coordinator for Volleyball Concessions remains open. Melissa Smith will

try to fill that position; if necessary, she will be the Coordinator this year.

§ E-mail Messaging – presented by Scott & Perri Ann Kaufman:

- In order to communicate via email with parent volunteers, Scott Kaufman

has volunteered to set up a mailing list on Yahoo Groups.

§ Calendar Overview – presented by David Dunham:

- The 2005/06 calendar was presented with several tentative dates, since

David Dunham is waiting for confirmation on the Back-to-School dance,

UIL Concert Contests and the events planned at CentennialHigh School

(Holiday Concert, Jazz Concert, Pre-UIL Concert, and Spring Concert).

- Since this is an Honor Band year, additional clinics and practices

(including Murchison) are scheduled for 2005/06.

- Another addition is ensemble photos on 10/14/05.

§ Budget Review and Approval - presented by Amy Johnson:

- The 2005/06 Budget was based on 2004/05 Actuals and the following

totals from the Cougar Band 2005/06 Events Budget:

1. Consultants $6,385

2. Food $3,175

3. U-Haul $2,210

4. Other $2,520

- The 2005/06 Band Boosters Budget is as follows:

1. Clinicians $6,625

2. Scholarships $3,000

3. Operating Supplies $2,500

4. Transportation $2,465

5. Awards/Incentives $1,915

6. Recording Fees/Photos (new) $1,350

7. Miscellaneous $ 500

Paid by Student Social Fees:

8. Food/Social Fund $3,225

9. Fall Party $ 925

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- Scott Kaufman made a motion to accept the 2005/06 Budget as

presented; it was seconded by Jen Simerson. The Executive Board

approved the 2005/06 Band Boosters Budget as presented.

§ Tax Exempt Status – presented by Melissa Smith:

- Melissa discussed the need to hire a CPA to prepare and file the Tax-

Exempt documents for 2004/05. The Treasurer should be able to submit

these reports in subsequent years, following the format of 2004/05.

Melissa Smith recommended Michael D. Kerber, the CPA used by other

organizations in the area including Centennial High School Band

Boosters. Amy Johnson noted that he has already provided information to

her at no cost. The estimated cost to hire Mr. Kerber for these services is

$500.

- Perri Ann Kaufman made a motion to hire Michael D. Kerber; it was

seconded by Jen Simerson. The Executive Board approved the hiring

of Michael D. Kerber to prepare and file the Band Boosters 2004/05

Tax-Exempt documents.

- Amy will contact Mr. Kerber by August 5/05.

§ Wish List Expenditure Approval – presented by Melissa Smith and David

Dunham:

- The unused fund balance from 2004/05 is $3,500. The list of items

approved for immediate purchase by the Band directors is as follows:

1. Smart Music Subscription $402

2. FileMaker Network Software (2) 323

3. Educational Posters 270

4. Smart Score Software 229

5. Midi Keyboard 140

6. Color Printer 99

$1,463

Once money is received from the 2005/06 fundraiser, the Band directors

can use the balance of unused funds for the following items:

1. 20 Chairs (incl. shipping) $1,795 *

2. Music stand caddy 290

3. Stand rack 285

* David Dunham will see if FISD will cover the cost of these

damaged chairs.

§ Fundraising – presented by Jen Simerson:

- Dates of the Interstate Battery fundraiser are Sept. 23 to Oct. 4

- To date, sales brochures have been printed, but prize brochures have not

been printed.

- Jen Simerson has solicited local merchants who have donated gift cards

for fundraiser prizes.

- In order to cover the annual budget, average sales per student should be

approximately $100. This is based on a profit level of 50%.

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- Band members who do not want to participate in battery sales will have

the option to pay $50 toward the fundraiser.

§ Other Business:

- The Board agreed to place an order for 500 Dues Envelopes and 1,000

Private Lessons envelopes with Sir Speedy. Carol Mullin will contact

Sir Speedy and place the order by August 1/05.

- The Summer Band party will be held at STRIKZ in Frisco from 8:30 to

10:30 p.m. Transportation will be provided one-way to STRIKZ; parents

will be responsible for picking up the students. STRIKZ will provide free

bowling shoes and discounted prices to the CMS Band.

- Band Parent Orientation will be held on Aug. 22/05. The Boosters Board

will hold a short meeting to approve the 2005/06 budget and discuss

volunteer sign up sheets.

- Next Board meeting will be held on Aug. 29/05 at 5:30 p.m. at CMS. Carol

Mullin will invite the coordinators for the Back-to-School dance and

Transportation.

§ Meeting adjourned at 9:15 p.m.

Prepared by: Carol Mullin

1

CMS Band Boosters

Business Meeting

CMS Cafeteria

August 22, 2005

Band Boosters Board Attendees:

Melissa Smith, Amy Johnson, Jen Simerson, Perri Ann Kaufman,

Scott Kaufman, Nina Lambert & Carol Mullin

Minutes:

§ The business meeting was called to order by Melissa Smith at 7:11 p.m. She

asked for a motion to open the meeting; a motion was made from the floor

and seconded.

§ Introduction of 2005-06 Board Members – presented by Melissa Smith:

- Executive board members were introduced to the band parents.

§ Volunteer Requirements - presented by Scott Kaufman:

- Scott Kaufman requested attendees to help the band by volunteering at

volleyball concessions, basketball concessions and the Back-to-School

dance on September. 9, 2005.

- A list of parent email addresses is being compiled in order to improve

communications and inform parents of upcoming band events.

- A request was made for a Polaroid camera for the dance.

§ Fundraiser – presented by Jen Simerson:

- This year the CMS Band fundraiser is Interstate battery sales from Sept.

23 to Oct. 4. This is the only fundraiser for the year.

- Jen Simerson briefly described the wide variety of products available. In

addition to personal sales, internet orders will be available to

accommodate relatives and friends who live in other cities/states.

- Jen Simerson also noted that Alliance Programs will be set up with major

local merchants such as Tom Thumb, Kroger and Target to help raise

additional funds for the CMS Band. More information will soon be

forthcoming.

§ Band Boosters Budget for 2005-2006 - presented by Amy Johnson:

- The following items were presented (with a note that individual items may

be changed if necessary upon approval of the Band Boosters Executive

Board):

Clinicians $6,625

Recording Fees/Photos (new) $1,350

Operating Supplies $2,500

Scholarships $3,000

Transportation $2,465

Awards/Incentives $1,915

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Items paid by Student Social Fees:

Food/Social Fund $3,225

Fall Party $ 925

- $22,505 is needed to meet the 2005-2006 Budget.

- Amy Johnson stressed the importance of the fundraiser and dance to

meet these requirements. She noted that 77 students still have not paid

band fees.

- Melissa Smith opened the floor for discussion on the 2005-2006 Budget;

there were no comments from parents in attendance.

- A motion was made by Dave Howerton to approve the 2005-2006 Budget.

It was seconded from the floor and approved unanimously with a verbal

vote.

§ Melissa Smith asked for a motion to close the meeting. A motion was made

from the floor and seconded. The meeting adjourned at 7:25 p.m.

Prepared by: Carol Mullin

1

CMS Band Boosters

Executive Board Meeting

CMS Band Hall

August 29, 2005

Attendees: David Dunham, Melissa Smith, Amy Johnson, Scott Kaufman,

Carol Mullin, Nina Lambert, Cynthia Garza, Michelle Voss, Martin Mullin

Minutes:

§ Meeting called to order at 5:40 p.m.

§ Back-to-School Dance – presented by Melissa Smith, Cynthia Garza &

Michelle Voss:

- Date is Sept 9, 2005, with the 6th grade dance from 5:30 to 7:15 p.m. and 7th

and 8th grade dance from 7:30 to 10:00 p.m.

- Melissa Smith is the Coordinator and Cynthia Garza and Michelle Voss are the

Creative Team.

- Budget for the dance is $1,550 as follows:

DJ $350

Decorations 250

Drinks/snacks 250

Photos 250

Donation to school 200

Security officer 125

Glow bracelets, tickets, flyers 125

- The DJ has been secured by Janet Shewski. He will be notified of our musical

restrictions before the dance.

- The Creative Team will decorate the cafeteria in an 80’s theme, including

posters, streamers, a floating banner and an arch for photos. David Dunham

noted that they should start decorating around 2:30 p.m.

- Door prizes (handheld games, Care Bears, CD’s) have been donated by Tino

Garza of Concero Partners. Carol Mullin will send him a letter for tax purposes

acknowledging his donation to CMS.

- Tickets will be given out at the door to all students. The “raffle style” tickets (in

band storage) will be ripped in half, with the students keeping one half and the

other going into the draw.

- David Dunham presented the flyers designed by Gayle Amato. They will be

posted at the school and distributed to students. David Dunham will arrange to

do a school wide phone call later in the week.

- Tickets will be sold next week (Tuesday through Friday) during lunch periods by

Denise Miller and Carol Mullin. Only 6th grade students can buy tickets to the

6th grade dance, and only 7th & 8th grade students can buy tickets to the 7th & 8th

grade dance. Melissa Smith will arrange to get the money box to Carol Mullin.

- Polariod cameras will be used for photos. The price of the photos in a sleeve

will be $3 each.

- The SRO from RoachMiddle School will be on duty from 5:30 to 10:30 p.m.

- David Dunham will arrange for the custodians.

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§ Spirit Items – presented by Melissa Smith (for Carroll Nabors):

- To date, proceeds from sign sales are below our cost (100 purchased at $7.72

each; 41 sold at $14 each)

- Colored decals (4” and 6”) are being sold from last year’s inventory.

- Clear decals are ordered only from paid student orders. Student cost is $8 to

$10, compared to our cost of $3.50. Orders are being placed this week.

- To date, collections total $882.50 and balance of $81.50 is still owed.

§ Treasurer’s Report & Strikz – presented by Amy Johnson:

- Financial information has been given to the CPA in order to file the tax-exempt

documents for 2004/05.

- The number of students who have not paid their band fees is 25 to 30.

- The Strikz event was successful on all accounts.

- We don’t have the net results from Strikz, since the cost of the bus has not

been finalized. To date, we have a surplus of $478.

- The next time the Band uses Strikz, we should order less pizza and both $5 and

$10 cards should be available. David Dunham thanked Neil Farren and will be

sending him a Thank-you poster signed by the band students.

§ Volunteer Status – presented by Scott Kaufman:

- Band volunteer forms are still being collected and compiled by Scott and Perri

Ann Kaufman. Email addresses will be added to our Yahoo Group list.

- There are more than enough chaperones for the 6th grade dance, but not

enough for the 7th & 8th grade dance. The Kaufmans will get more volunteers.

- Gayle Amato will check that all volunteers have completed a FISD Volunteer

form.

- Scott Kaufman will contact band parent Jennifer Qin to see if she will sponsor

the Spring Concert. The budgeted cost of programs is $300 per concert.

§ Football Games - presented by Melissa Smith and David Dunham:

- The coordinator is Marcia Newton. CMS games are Sept 6, 2005 and

Sept 20, 2005, while the CHS game is Sept 16, 2005.

- U-Haul trucks will be required for both CMS games and Martin Mullin will

coordinate the truck rental and delivery.

- David Dunham requested the largest truck available with automatic

transmission. Trucks should be at the school before 4:00 p.m.

- Martin Mullin was given the tax-exempt form. He’ll pay for the truck and fill out

a disbursement form in order to be reimbursed.

- Food available at the middle school concessions is very limited, so the Band will

serve pizza, drinks and a candy to the CMS students. Since band fees cover

the drinks, students will be charged $4 for pizza and candy.

§ Fundraiser – presented by Melissa Smith (for Jen Simerson):

- Battery sales will launch Sept 23, 2005 and end Oct 4, 2005.

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- The advertising/banner will go up this week in the band hall or cafeteria.

- The Interstate car will visit the school on Sept 7, 2005.

- The prize for the top sellers will be a limo ride.

§ Band Polos & T-shirts – presented by David Dunham:

- New polos have arrived and will be distributed to students this week. The style

is slightly different since last year’s design was discontinued.

- T-shirts will be in Sept 1, 2005.

§ Clinician – presented by David Dunham:

- The 2 clinics with Mr. Bennett (University of Houston) will be held on

Oct 18, 2005 and March 21, 2006.

- The cost to bring in Mr. Bennett will be shared equally among Clark, Wester

and Centennial bands. The estimated cost of each clinic is $455 as follows:

Clinician fee $355

Hotel (1/3) 50

Airfare from Houston (1/3) 50

Meals (1/3) 20

- This estimate is higher than the previous estimate in the Budget.

- David Dunham spoke very highly of Mr. Bennett and believes these clinics will

be extremely valuable to the students.

§ Concert & Group Photos – presented by Melissa Smith:

- Concert and group photos will be taken Oct 14, 2005 by Legacy Studios.

- There is no cost to the band and students will have the opportunity to purchase

group photos.

§ Other Business:

- Proceeds from the first volleyball concession last week totaled $179.80.

- David Dunham requested that any extra candy left over from the football

games, etc. be donated to the band directors so they can use them as prizes

during class time.

- The Fall party will be held Oct 21, 2005 - chaired by Carla Smith.

- A U-Haul driver will be required for the All-Region auditions on Nov 8, 2005,

since band directors will not be available to drive.

- Dr. Dunham’s family practice has agreed to sponsor the Holiday Concert.

David Dunham noted that the program should have a separate page for

sponsor advertisements.

- Next Executive Board meeting will be held Sept 26, 2005 at 5:30 p.m. in the

Band Hall.

§ Meeting adjourned at 6:55 p.m.

Prepared by: Carol Mullin

1

CMS Band Boosters

Executive Board Meeting

CMS Band Hall

November 11, 2005

Attendees: David Dunham, Melissa Smith, Scott Kaufman, Perri Ann Kaufman,

Jen Simerson, Nina Lambert, Carol Mullin

Minutes:

§ Meeting called to order at 5:30 p.m.

§ Treasurer’s Report – presented by Melissa Smith for Amy Johnson:

- Amount in checking account is short what is needed to meet the budget.

- We are short $552.64 without including the rest of the basketball concessions

income.

- Dinner for participants in All-Region has been cut from the budget.

- Basketball concessions are expected to be profitable by the end of the season;

this money should be used for start-up funds next year.

- Operating supplies includes a discretionary amount of $690.00.

- We can save money by cutting back on postage and delivering thank you notes

to students.

§ Fundraiser – presented by Jen Simerson:

- Outstanding activities include two pizza parties and the Hummer limo ride.

- Approximately $200 in expenses (prizes, pizza, ice cream) is not included in the

budget.

- There were no major problems in the battery orders; only one order was short.

- Fundraiser sales fell short of expectations for several reasons including

competition with PTO fundraiser, competition with hurricane relief efforts, and

poor prize selection.

§ Fall Party – presented by David Dunham:

- The party was successful. We may want to shorten the length of the party next

year since some students complained it was too long.

§ Volleyball Concessions – presented by Melissa Smith:

- Concessions would be easier to run if the Band Boosters had a key for the

concession area. David Dunham will look into obtaining the key.

§ All-Region Band - presented by David Dunham:

- CMS did very well with 32 students making All–Region Band.

- Next year we have a different time slot so school buses will not be available.

We’ll have to rent vehicles and/or get parents to drive. This expense should be

factored into next year’s budget.

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- Perri Ann and Amy will look into a prepaid dinner option for students and

chaperones on Dec. 12th.

- Carol Mullin (with help of Scott Kaufman) will contact the FISD communications

person to write an article on All-Region for the local paper and the FISD

website.

§ Jazz Band Concert (Dec. 8/05) – presented by David Dunham:

- David Dunham will contact the Frisco Community Jazz Band to see if they will

play at the concert. Programs will be prepared by David Dunham.

§ Holiday Concert Programs - presented by Carol Mullin:

- Dr, Dunham Family Practice will sponsor the programs.

- The following program options were provided by Sir Speedy (600 copies):

1) Program on Astrobright paper & black ink. $108

2) Same as (1) with card stock cover. $162

3) Same as (2) with dye-cut cover $412

4) Color ink on white gloss paper $463

- The Board agreed to option 2: 600 copies using card stock cover over 2 sheets

of Astrobright paper and black ink.

- David Dunham suggested the artwork in the program include all religions.

§ Elementary School Tours (Dec. 9, 13, 15) – presented by David Dunham:

- David Dunham will contact CHS Titan Band and request the use of their truck.

- There will be 2 buses for each tour, and we need 1 parent chaperone per bus.

§ Solo and Ensemble Contest (Jan. 28/06) – presented by David Dunham:

- Parents will be responsible for driving students to the contest.

- David Dunham will not be available, but Mr. Denis and Mrs. Amato plan to

attend.

§ Other Business:

- Next Executive Board meeting will be held Tuesday, January 10, 2006 at 5:15

p.m. in the Band Hall.

§ Meeting adjourned at 6:30 p.m.

Prepared by: Carol Mullin

Attendees: Melissa Smith, Amy Johnson, Jen Simerson, Nina Lambert,

? Meeting called to order at 10:00 a.m.

? Treasurer’s Report – presented by Amy Johnson:

- Budget report for February showed that the amount needed to meet this year’s budget.

- This does not include $163 in expenses from the fundraiser.

- Amy received notice of a $700 fine for late submission of the CMS Band Boosters 2004/05

? Basketball Concessions – presented by Melissa Smith:

- Basketball concessions contributed an impressive profit.

- Amy Johnson recommends that the volunteer coordinator consider purchasing candy from

- The Board will consider asking members of the band council to work at basketball and

- David Dunham suggested the Band Boosters look into purchasing a warming oven to

- Melissa noted that storing supplies in the concession area is an issue since other booster

? Solo & Ensemble, Beginning Band Tour, and CD sales – presented by David Dunham:

- CMS had the best ever performance in Solo & Ensemble in terms of the number of

- Next year David may consider asking solo & ensemble participants to pay a portion of the

- Pre-sales of the compilation CD’s are going well; $5 of the $15 fee will pay for the cost of

? Beginning Band Drive Night – presented by Melissa Smith:

- Melissa Smith is arranging volunteers and ordering meals for the drives on 2/23/06 and

? Slate of Officers for 2005/06 - presented by Melissa Smith:

- The only two positions covered for next year are secretary and treasurer.

- The slate needs to be set by early May 2006, so Melissa needs names of individuals who

? Symphonic Recording Session at CHS (2/22/06) – presented by David Dunham:

- Students will leave CMS by bus at 4:45 p.m. and will be picked up their parents at CHS at

- Need approximately 3 SUV’s for instruments.

? Frisco Jazz Festival at FHS (2/25/06) – presented by David Dunham:

- Both Jazz I and II will play.

- No transportation needed since parents will drop off & pick up students.

? Percussion Concert at CHS (3/3/06) – presented by David Dunham:

- Need 3 to 4 volunteers to chaperone.

- No transportation needed since parents will drop off & pick up students.

? Symphonic Band Clinic (3/21/06) – presented by David Dunham:

- Boosters will cover 1/3 of the cost to bring in Mr. Bennett from University of Houston for this

? Pre-UIL Concert at CHS (3/23/06) – presented by David Dunham:

- Need approximately 3 SUV’s for instruments.

? Metrofest Pre-UIL Contest in Argyle (3/25/06) – presented by David Dunham:

- Date may be changed to 3/24/06.

- Need a large U-Haul for this event.

? Quad C Jazz Festival (3/25/06) – presented by David Dunham:

- Need a large U-Haul for this afternoon event.

? North Texas Jazz Festival in Addison (3/31/06 to 4/1/06) – presented by David Dunham:

- This is a significant achievement for CMS since Jazz I was one of two middle school bands

- There will be clinics and seminars for the students during the day on Friday, a concert

- David Dunham will call Jazz I parents to encourage them to pay for this important event.

- Need a U-Haul for transporting instruments.

- Carol Mullin will send a letter to FISD board members inviting them to the festival.

- David Dunham suggested the Jazz bands hold a fund raiser (such as a carwash) to offset

? Other Business:

- Next Executive Board meeting will be held Monday, March 6, 2006 at 10:00 a.m. in the

? Meeting adjourned at 11:00 a.m. Prepared by: Carol Mullin