CLARK
MIDDLE SCHOOL
BAND BOOSTERS
Board Meeting
July 28, 2002
Band Booster President, Clark Miller called the meeting to order at approximately 5:45 p.m. The
meeting was held in San Antonio, Texas where the Booster Board along with Director, David Dunham
was attending the Texas Bandmasters Association Annual Conference. In attendance were: Clark
Miller, Kim Kinnamon, Cindy Leeper, Robert Bannecker and David Dunham.
After a few opening comments by Mr. Dunham, the Board followed the agenda put together by the
President.
BUDGET
Treasurer, Robert Bannecker handed out several pages of budget information to be discussed by the
Board. He stated that he would be using a simple Excel spreadsheet in order to track the budget this
coming year and that he was going to shred all old records that were not needed for tax purposes,
unless this was prohibited by the by-laws.
With regards to last year’s budget, it was stated that there is still an outstanding expense of
approximately $150 for the engraving of the UIL trophies. Robert also said that there are two checks
missing from around March. It is possible that they were never written or a parent decided not to cash
them as a donation to the Boosters. With regards to income, there is a $100 rebate coming from the
purchase of the laptop and a $20 rebate coming from the purchase of blank CD’s. If more CD’s are
needed there is still money left in the start-up fund to purchase them.
The beginning balance for the 2002-2003 year is approximately $7,400. The Board then discussed the
budget for the coming year. The following additions and changes were made to the line items:
Fiduciary Income: Band Supplies, Contest Fees, and Uniform Shirts were taken out of the
budget as the school now has an account to handle them. Mr. Dunham said that he could use
help in the record keeping of these items. Both Cindy and Kim said they would be willing to
help with this. Instrument Repairs will remain a line item. This is a $50 usage fee per
instrument owned by the school. Mr. Dunham said he would give the number of instruments
owned by the school to Robert so an accurate number can be put into the budget.
Fundraising Income: Many of these line items are being decreased due to the fact that the
Clark Band will be smaller in size this year than it was last year. Basketball concessions will
be cut to $2,500. The concert dinner will become an expense only as Mr. Dunham would like
to have a banquet for the outgoing 8th graders that would be paid for by the fundraisers. The
Dance amount will be decreased to $2,500. (Band Boosters has been given permission to host
the first dance of the year.) The Fall Fundraiser is being set for $13,000 in student sales. The
Valentine Cookie Grams will not be sold this next year. Total Budgeted Income: $18,000.
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Administrative Expenses: Robert said that all the banks he had contacted charge for deposits
on business accounts that have over 75 entries per month. The Board agreed to continue to pay
the charges for the extra deposits as this allows deposits to be made on a more timely basis.
The Historian Budget will be $300. This money will possibly be used to purchase a digital
camera. This would allow event pictures to be placed on the web page or in power point
presentations (with parental permission.) Hospitality is budgeted for $1,200 and Office
Expenses is budgeted for $500. (This is over what the school has allocated for the band
department.) The Special Sales Tax line item was deleted. The Start-up amount for the
coming year was reduced to $1,000 and the Wester Start-up line item was deleted. The
Website amount was increased to $300. This will allow for the additional $10 per month for
the server as well as the addition of sound files, etc.
Contest Preparation Fees: These three line items were combined into one for a total amount of
$2,000. Mr. Dunham said that this is a high priority expense.
Educational Expenses: The line item for Booster Band Conferences is money to be used for
new Board members to attend the Texas Bandmaster Association Annual Conference next
summer. The Teachers conferences line was deleted. Due to smaller class sizes, the Musicians
Consultants line was reduced to $2,000. The Guest line was left at $950. The Scholarships
line was budgeted at $1,000.
Entertainment: The Hurricane Harbor line was decreased to $700, as fewer busses will be
needed for transportation.
Fiduciary Expenses: These line items were all deleted.
Fundraising Expenses: The Basketball Concessions line was left the same as last year.
Concert Dinners was increased to $4,300, as the Boosters will now pay it in full. Expenses for
the Dance was budgeted at $1,000. Robert said he would calculate the number for the Fall
Fundraiser. The Valentine Cookie Gram line was deleted.
Miscellaneous Expenses: The Homecoming parade was budgeted at $100. It was stated that
the sixth graders would not be participating this year. The Musical Supplies line was deleted.
In the Teacher Appreciation line item, $600 was budgeted. This money is used as bonuses to
subsidize for the low cost of private lessons. The $600 is figured at $50 for 12 teachers.
Miscellaneous expenses was given $500.
Repairs: This amount is the same as the income line above for Instrument Repairs.
Student Incentives: The budgeted amount for Awards is $500 and $350 was budgeted for each
of the three bands (beginner, concert and symphonic.)
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Robert will be updating the 2002-2003 budget with these changes. It was also decided that the $202 in
the petty cash fund will be transferred back to the regular checking account and that the petty cash
fund will be deleted.
The Board decided that it will review and amend the budget if necessary in December at the Christmas
concert.
The Board was also asked to think about how often the money received from concession stand sales
should be deposited. (For example: after every game or after the cash reaches a certain dollar
amount.)
CALENDAR REVIEW
The annual Band Booster Parents’ Meeting was scheduled for Thursday, August 29, 2002 from 7:00 –
8:00 p.m. Mr. Dunham usually goes over the calendar, the handbook, etc. and is there to answer any
questions parents have about the coming year in band. It is also a time to recruit volunteers for the
committees used by the Band Boosters. Mr. Dunham was asked to add this information to the Band
calendar.
The Board decided to meet again on August 22 at 6:30 p.m. in the Band Hall to prepare for the parent
meeting on the 29th. ----CHANGE: First Band Booster Meeting will be Sept. 5th
The Board was asked to look over the 2002-2003 calendar and e-mail Clark Miller or Mr. Dunham
with any possible conflicts and/or ideas.
COMMITTEES
Clark stated that all Committee Chair positions should be filled before the parents’ meeting, if at all
possible. He also said that he had contacted several parents with regards to filling these positions and
was waiting for responses.
The Clark basketball games will be held on Tuesdays and Thursdays again this year. The goal is to
have enough parent volunteers to run the concession stand so that no one should have to work more
than two shifts per season. It was also stated that the Basketball Concessions Committee needed the
tournament dates as much ahead of time as possible so that they can schedule the necessary volunteers.
It was also stated that the Clark PTO would not allow the Band Boosters to use the popcorn machine
last year at the games. Mr. Dunham said that he believed that the Band Boosters had paid for half the
machine. He will check into that.
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Mr. Dunham stated that the Band Boosters will be hosting the first dance of the year. Planning for this
includes decorations, getting the DJ, selling tickets, publicity, etc. Clark is working on getting Cochairs
for this committee. The Band Counsel also usually helps with this fundraiser.
Vicki Fabian is the Volunteer Coordinator for the coming year. She will be making a master list of all
the parents who sign up to volunteer for each committee and event and pass those names on to the
Committee Chairs.
Kim said that she is revamping the volunteer sign-up sheet and would like to put this form onto the
Band website. She and Mr. Dunham said they would meet to discuss this matter. She will also be
adding a line asking for possible corporate donations.
FUNDRAISER – INCENTIVES TO SELL
One incentive discussed was paying a student’s way to Hurricane Harbor if he/she sells a certain
amount in the fundraiser (i.e. $150 or more).
A discussion took place on the possibility of going to Sea World in San Antonio instead of Hurricane
Harbor. This would require more fundraising than is being done now. Mr. Dunham stated that he
would have to find out if the new Principal would allow an overnight trip. It was decided that in order
to do this kind of a trip, the fundraising and planning would need to start earlier. Mr. Dunham said he
would rather be able to use the money for a possible performance at the Meyerson and/or an 8th grade
banquet at the end of the year. The possibility of a parents’ party was also brought up.
BOARD MEETINGS
It was decided that at least for the beginning of the school year, the Board should meet once a month.
PARADE
Mr. Dunham said that he really did not want to have to use class time to teach the band how to march
before the parade. He said that he would check into whether or not the band even had to be in the
parade and that he liked the idea of using a flat bed truck to carry the band if they are required to
participate.
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SLEEP OVER – LOCK I
Mr. Dunham said that he would like the Band Boosters to look into funding a lock-in at the Colony
Gymnastics and Dance Center at the beginning of the school year. The time of the lock-in would be
from 8:00 p.m. to 8:00 a.m. Some possible dates were discussed.
CONCERT CD’S PRICING
Mr. Dunham said that he would like to be able to make a CD compiling each of the concerts for the
year and sell them. It was decided that the price should be $10 or less per CD.
ADDITIONAL APRIL COMPETITION
This agenda item was not discussed at the meeting.
SANDY LAKE
Mr. Dunham said that he still needed to decide if he was going to be taking the 6th graders to this
competition.
HURRICANE HARBOR
This agenda item was not discussed as a separate agenda item.
MISCELLANEOUS ITEMS
Mr. Dunham said that he would be updating the band handbook and that he would be adding a waiver
for photographs along with the permission slips for field trips and directory information. This
information will also be available on the band website.
Cindy was asked to give Mr. Dunham a set of meeting minutes that could also be placed on the Band
Booster website.
The meeting was adjourned since there was no further business.
Respectfully submitted,
Cindy Leeper
Secretary
CLARK MS BAND BOOSTERS
ANNUAL PARENTS’ MEETING
SEPTEMBER 5, 2002
After a presentation by the Clark Middle School Jazz Band, President Clark Miller called
the meeting to order at 7:12 p.m. in the Clark Cafeteria.
He welcomed the parents and introduced the Band Booster Board and Mr. David
Dunham, the Clark MS Band Director.
Band Announcements and Information
Mr. Dunham introduced Assistant Band Director, Gayle Amato, and then walked the
parents through the 2002-2003 Band Calendar. He said that the band would be
participating in the Frisco Homecoming parade on October 5. He also said that the UIL
pre-concert scheduled for March 27 will not be held at Frisco High School due to
scheduling conflicts. It may be held at Clark MS. Mr. Dunham stated that the band will
be having a fall party on September 13 from 6:00 – 10:00 p.m. The Band Boosters will
be providing the food. Mr. Dunham also said that the band will be playing for several
football games this year, but will be getting to the games late due to scheduling conflicts
with the busses.
Mr. Dunham then encouraged parents to place their children in private lessons. He said
that he was still looking for a private teacher for the saxophones. He also said that
scholarships are available for families needing help with the fees.
Mr. Dunham said that the band practice cards will be due the first day of each week and
that all instruments should be taken home daily.
In answer to parents’ questions, he said that he had picked up the 7 th and 8th grade band
shirts that day and the 6 th grade shirts would be in on Friday. He also said that the school
does not require the band to play at any of the football games, but that it is good practice
for the students.
Fund-Raising Project
Vice-President, Kim Kinnamon, said that the students would be selling IMARK pens
again this year. She said that the permission slips would be sent home on Friday,
September 13. The forms and sample pens will be sent home on September 26. The
pens should be in before Thanksgiving and are guaranteed for life along with free refills.
The Band Boosters is hoping to raise $13,000 this year with the fund-raiser. This is down
from the $22,000 of the year before due to the smaller size of the band with the opening
of the two new Middle Schools. Kim also shared some of the items purchased with the
monies from last year. In answer to parents’ questions, the Band Boosters is using the
same fund-raiser this year as IMARK gives the Boosters 45% of the monies sold and
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because the sixth graders are often the top sellers and the pens are new to them. Kim did
say that there would be some different incentives for selling this year.
Review of Committees and Responsibilities
President, Clark Miller, introduced the Committee Chairs that were present. He said that
Vicki Fabian, the Volunteer Coordinator, had compiled a list of the volunteer sheets that
had already been completed and that parents who wished to volunteer should be hearing
from the Committee Chairs in the near future. The following committees still need a
Chairperson:
*Decorations *Scholarships
*Band Coordinators (one for each band) *Chaperones
*Photography *Publicity
*Clerical/Data Entry *Graphics/Artwork
*Awards *Sound/Recording
With regards to the Basketball Concessions, he asked the parents for any information
they might have with regards to the High School Basketball schedule. He also said that
they are hoping for enough volunteers that each person should only have to help for one
or two games.
Denise Miller, School Dance Co-Coordinator, said that the Band Boosters is sponsoring
the first dance of the year on Friday, September 20. The 6 th grade dance will be from
6:00 – 7:50 p.m. and the 7 th and 8th grade dance will be from 8:00 – 10:00 p.m. Tickets
will cost $5.00. She said that they were still in need of volunteers and chaperones.
With regards to Hospitality, Mr. Dunham reminded parents that if their children had not
brought their sodas and water bottles, they need to do so as soon as possible. He also
said that he needed more parents to help chaperone the fall band party.
With regards to Photography, the Band Boosters may be purchasing a digital camera to
be used for band events.
With regards to Scholarships, it was stated that there is money in the Band Boosters
Budget for scholarships. The application is on the Clark MS Band website.
With regards to Sound/Recording, it was stated that the Band Boosters had purchased
equipment with monies raised last year that will allow the band to burn its own CD’s.
Mr. Dunham would like to have each concert recorded and then compiled into one CD
that could be sold at the end of the year as an additional fund-raiser.
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It was stated that Mr. Dunham is handling the Clark MS Band website at this time, but
would like to have some help as most information regarding the band will be obtained
through this site, not coming home on paper.
It was also stated that District policy requires a background check to be obtained on all
volunteers in the school system.
Financial Report
Treasurer, Bob Bannecker, said that the Band Boosters had $7,876.29 in the checking
account. He also said that on August 22, the Clark Band Booster Board presented a
check for $2,000 to the Wester Band Boosters to help start their program. This money
had been committed to Wester by the 2001-2002 Booster Board and parents. He also
said that the budget is projecting that we will end the year with a gain of $1,000.
Smart Music Presentation
Assistant Band Director, Gayle Amato, demonstrated the Smart Music software that had
been purchased with monies raised by the Band Boosters last year.
Clark reminded the parents to turn in their volunteer forms if they had not already done
so.
There being no further business, the meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Cindy L. Leeper
Secretary
CLARK MS BAND BOOSTERS
BOARD MEETING MINUTES
SEPTEMBER 19, 2002
President Clark Miller called the meeting to order at 6:05 p.m. in the Clark Middle
School Band Hall. In attendance were: Clark Miller, Kim Kinnamon, Cindy Leeper,
Robert Bannecker, David Dunham and Dean Malos.
FINANCIALS
Treasurer, Robert Bannecker, gave each Board Member an updated copy of the Budget as
well as the Checking Account Register for Community Credit Union. He said that the
actual cash amount available to the Boosters is $8,308.86.
With regards to the budget, Robert said that he had paid the website fees through April
that will allow for the extra PDF files. He then said that the Band Fees line item under
Fiduciary is more than was budgeted because the intake also included money that came in
for shirts, etc. Ultimately, these items will be backed out of the budget as the bills are
paid and the amount remaining will be monies covering instrument fees. The $29.03
under Bank Service Charge was for the checks ordered for the new account with
Community Credit Union. Robert also said that he had used the monies budgeted for
hospitality to pay for the food for the band party, etc. Under Band Fees Expenses, he said
he had refunded $31 to students that did not need to buy the band shirts. He said the
$49.50 under Awards was to pay for the engraving on plaques for the 2001-2002 year. It
was also stated that the Boosters would be spending approximately $1,200 to pay for
incentives for the pen sales fundraiser. He also reminded the Board that he had to have
receipts before he could write any reimbursement checks. Mr. Dunham said that a couple
of upcoming expenses would be approximately $1,000 for music and $415 to charter a
bus for the pre-regionals in November in Lewisville as he will not be able to schedule
FISD busses.
With regards to the dance, it was stated that approximately $375 had been sold in tickets
and $400 had been spent. Robert said that he had given Denise Miller $200 in cash to
make change for the ticket sales. Once this money had been met in ticket sales, Denise
used the original $200 to purchase supplies for the dance.
After some discussion, the Booster Board decided not to pursue getting a Clark MS Band
Booster Credit card.
Robert also said that the FISD is going to create a committee that will formulate a district
policy with regards to school trips – ie. HurricaneHarbor this spring.
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BASKETBALL CONCESSIONS
Co-chair, Dean Malos, met with the Board and gave the following updates. First of all,
he said that he had a SAM’s Club card in his name that has been used for the Clark Band
Boosters in the past and that the $30 fee to renew the card would be coming due in
January. (Kim Kinnamon said that she had also set up a card with SAM’s Club to be
used by the Band Boosters.) He also said that he had contacted SAM’s Club about their
Donation Allocation Program, and explained their Fax and Pull program. The Fax and
Pull contact at SAM’s Club is Bob Thies. He can be reached at 469-633-0037 or through
the SAM’s Club website at www.samsclub.com. It was stated that anyone purchasing
supplies through SAM’s Club would either need to get a check from Robert or pay for the
purchase and turn in an expense voucher and receipt for reimbursement.
Mr. Dunham gave Dean a copy of the 7th and 8th grade girls and boys basketball
schedules. They are still trying to get the High School tournament schedule as two or
three games are usually played at Clark. The Middle School boys basketball tournament
will be on a Friday and Saturday night in February. Dean said that they will begin calling
volunteers soon in order to schedule dates to work. Some parents did sign up for specific
dates at the Parents’ Meeting. Mr. Dunham said that he could add the concessions stand
schedule to the website.
Dean then said that he had contacted Coca-Cola about their delivery schedule. He said
that all orders need to be placed by Tuesday of each week and the delivery day would be
Thursday. He asked Robert for an invoice from last year to verify with Coke that the
Clark MS Booster account is set up and active. It was suggested that it may be less
expensive to purchase the sodas through SAM’s Club.
Dean then asked if the Boosters has ties to Mr. Jim’s Pizza as he has a contact at
Dominoes Pizza. The Boosters have always used Mr. Jim’s in the past because they are
the least expensive at $6.00 for a large, one topping pizza.
Dean also suggested that the Boosters contact area grocery stores about possible
donations for the band. (Kroger is donating water bottles to the High School band this
year.) Mr. Dunham said that he would be adding $5.00 to the band fees next year to pay
for the sodas and water bottles.
FUNDRAISING
Kim Kinnamon said that Tuesday, September 17 was the deadline for parents to sign the
form for any child not participating in the pen sale, but that I-Mark had sent the order for
the students’ engraved pens in on Monday night. On Tuesday, nine students turned in
forms saying they could not participate, and two students said they could sell, but the
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order had already been sent. Clark said that he would contact I-Mark and remind them of
the written agreement and make sure that the Boosters will not have to pay for any pens
that were ordered for a child not participating.
It was stated that cash could not be used for an incentive, but gift cards could be. Kim
said that she was able to get a 20-30 percent discount on some items at Circuit City and
that the students winning the grand prizes, will actually be able to pick their prize from a
list. The cost of the incentives will be approximately $1,200 (with $1,500 being the
worse case.) The first $180 of this will come from I-Mark, the rest will come out of the
profits from the pen sale.
Kim asked Mr. Dunham to print student labels for the sales packets. Kim will be
receiving the returned sales packets from students at the end of each class period on the
Mondays, Wednesdays and Fridays of the sale.
BY-LAWS AND UIL REGULATIONS
Clark stated that both Wester and Staley are asking permission to use the Clark Band
Boosters By-laws and that he had received a thank-you note from Wester for the $2,000
check to help start-up their Band Booster program.
Clark stated that he was not going to appoint a Parliamentarian at this time, and that
appointing a Nominating Committee falls under the responsibility of the Vice-President.
The Board then decided to table this discussion until the next meeting and that any Bylaw
changes need to be recommended to the Band Booster Board in time for the final
meeting of the year.
UPCOMING EVENTS
The next event is the Band Booster sponsored dance. Mr. Dunham handed each Board
Member a Dance Layout plan. He then stated that he had activated the phone messaging
system that day to remind parents of the dance on Friday night.
Mr. Dunham also stated that he still needed volunteers to help transport the equipment to
the final Middle School football game on October 1.
With regards to the parade, Mr. Dunham said that he would not be taking time to work
with the students on marching, but that the band would be playing at the corner of 4th and
Main the day of the parade. He said that Mr. Waldrip supported this decision and that he
would need chaperones to help at this event.
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Mr. Dunham said that he would need the Hospitality Committee to purchase cookies and
punch for the beginning band concert on October 17.
With regards to the Hurricane Harbor trip in the spring, he said that he and Mr. Waldrip
were still waiting to hear back from the UIL. At this time, he is planning to have the
Band Boosters pay for the transportation and chaperones, unless he is specifically told
that it is against regulations.
COMMITTEE INFORMATION
Mr. Dunham said that he was going to take over the running of the website. He then
asked the Board to approve $25 to buy the program that would allow him to put up PDF
files. The Board approved this expense.
A lengthy discussion took place with regards to the Scholarship Committee and the
monies needed to meet the seven current scholarship applications. The Board decided to
appoint Melissa Smith to the role of Scholarship Coordinator. She will work with Mr.
Dunham and Ms. Amato in going through the initial applications. After the applications
have been reviewed they will be sent to a school committee for a final decision. This
committee is made up of Clark MS personnel and does not include any band parents. Mr.
Dunham then asked the Board to approve the monies for the seven current applications.
The current budget only allocated $1,000 for scholarships this year. The current need is
for $2,000. The Board decided to take the extra $1,000 out of the Consultants line item
under Educational Expenses.
Cindy stated that she needed to obtain a current Volunteer List from Vicki Fabian and
both she and Kim asked Mr. Dunham for a current copy of the Band Roster including
parents names. Cindy needed these items to update the Secretary’s notebook.
Mr. Dunham said that parents had been sending him pictures of the band’s events.
Because of this and the additional money that is needed for scholarships, the Board
decided not to purchase a digital camera at this time.
Mr. Dunham also stated that the Band Boosters could store old financial records in one of
the band storage cabinets as they need to be archived and not destroyed.
There being no further business, the meeting was adjourned at 7:35 p.m.
Respectfully submitted,
Cindy L. Leeper
Secretary
CLARKMIDDLE SCHOOL BAND BOOSTERS
BOARD MEETING
Saturday, January 25, 2003
President Clark Miller called the meeting to order at 2:05 p.m. in the Clark Middle School Conference Room.
In attendance were: Clark Miller, Kim Kinnamon, Cindy Leeper, Robert Bannecker, and David Dunham.
The meeting was opened with a short visit from Joe Tecson of the Frisco High School Band Boosters. He is
trying to meet with the Band Booster organizations of each of the Middle Schools that will be sending students
to Centennial
High School starting the fall of 2003 in order to let them know that they are in the process of
choosing the Band Booster Board for the new High School. He handed out copies of the positions that need to
be filled. He also asked if the Board knew of any financial consultants who may be willing to help them set up
the finances and tax exempt status for the coming year. Clark Miller invited him to attend the final Booster
Parents meeting in May in order to get information to more of the eighth grade parents.
BUDGET
Robert stated that as of this meeting, the Band Boosters are $5,024.22 under budget for expenses. David said
that he did need another $200 for contest preparation fees. Kim said that she thought all expenses had been paid
for the fall fundraiser, but if not it would only be another $500-$600. It was also stated that the Hospitality
expenses are already above the budgeted amount and there are still several events where refreshments will need
to be served. David said that he had entered the band into another pre-UIL contest in Garland for March 29 and
that he would like to be able to enter the Jazz Festival in Arlington. He would also like to take a field trip to the
Dallas Wind Symphony concert.
He also said that he really did not have a wish list for this year, but would like for any monies that are leftover
be put into a fund for a possible overnight trip the spring of 2004. Robert stated that the Board needed to think
about how much money should be carried over to the 2003-2004 year. He reminded the Board that there are
several expenses at the beginning of the year that will have to be paid before the fall fundraiser will take place.
Robert also stated that there is still some money in the checking account that is left over from last year and not a
part of this year’s budget. The Board will also need to decide if any money should be set aside for a Board
Retreat during the summer to plan for the 2003-2004 year. It is possible that the Band Boosters will end the
year $8,000 - $10,000 above budget. Due to this, the Board decided not to pursue any additional fundraisers
this school year.
David said that he had put a check from Brook Mays into the Treasurer’s folder. This check is to pay for the
programs for the Holiday Concert in December.
With regards to Basketball Concessions, it was stated that the tournament brought in more money this year than
it did last year and that the overall income from basketball
\ Band Boosters Board Meeting
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concessions will probably exceed last year’s amount. It was also stated that Dean Malos had sent “Thank You”
letters to both Starbucks and the AMC Movie Theaters for donations made for the tournament.
With regards to the trip to Hurricane
Harbor in May, the Boosters will need to pay for at least four busses, 10
chaperones and the two directors.
David said that he had sent letters to the 20 - 25 parents still owing money for band fees. He said that if they are
not paid by the end of the year, the students will not be allowed to take their final exams. He also said that next
year he will be collecting a $5.00 social fee instead of collecting water and sodas from each student.
SCHOLARSHIPS
Robert said that the last check he wrote for a scholarship reimbursement was on December 28, 2002.
The Board decided to take applications for scholarships again for a two week window in February and will
approve as many as the current budget will allow. Any monies leftover in the Scholarship budget at the end of
the year will either be used to help pay for students to attend a summer band camp or for help with private
lessons. With regards to summer band camps, the Band Boosters will only pay for half of the cost
(approximately $150) and the money will be reimbursed to the parents after the student has attended the camp.
Only current 6th and 7th grade students will be allowed to apply for the summer scholarships as these students
will be returning to Clark in the fall.
David said that he would inform parents that the Boosters will be taking applications again in February and that
he will inform the private lesson teachers that they need to turn in their reimbursement forms.
2003-2004 OFFICERS
Vice President Kim Kinnamon will be heading the Nominating Committee that will be filling the Board and
Committee Chair positions for the 2003-2004 school year. Kate Jordan and Monica Quiroz-Moore will be
serving on this committee.
Kim said that she would write up a phone announcement for David to send to all sixth grade band parents
informing them of the upcoming Officer Elections and positions available.
The Board will be recommending that the Volunteer Coordinator position become a Vice-President of
Membership position, therefore a Board position. The responsibilities
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of this new office would be to work with the three Band Coordinators in order to obtain volunteers and
chaperones for any upcoming events and to work with the Hospitality Chair. This person will stay in contact
with the Band Directors about any upcoming events and needs and pass them on to the Coordinators and
Hospitality Chair. It was recommended that this position be held by an 8th grade parent as they will be more
familiar with the many events.
Dean and Sandy Malos have stated that they will not be able to Chair the Basketball Concessions next year.
Sandy has said that she will continue to help with programs for the concerts. They have recommended that the
Co-chairs should not be a couple and should have children in different grades (i.e. one 7th grade parent and one
8th grade parent. This is especially true if they have children playing basketball.) One Co-Chair could be
responsible for scheduling and the other for supplies. They could take turns opening and closing at the games.
Two mail-outs will need to be sent in the upcoming months. The first will consist of a letter from Clark and
information about the open Board and Committee chair positions for next year. This will need to be done
before Spring Break in March. The second mail-out will consist of the Nominating Committees
recommendations for the Board and Committee Chair positions and any recommended changes to the By-laws.
This must be sent to the parents thirty days before the final meeting at the concerts in May. Clark asked each
Board member to look through the By-laws and put together any recommended changes. (I.e. Changing the
$100 amount requiring a dual signature to $500.)
OTHER
A discussion took place as to whether or not the Band Boosters should pay to renew an individual’s SAM’S
Club membership when Kim said that she had picked up cards from SAM’S Club that allow an individual to
receive the tax exempt status whenever they use that card along with their personal membership card. The
Board needs to set clearer guidelines on how to reimburse any members spending money on behalf of the
Boosters.
With regards to upcoming events, David stated that they still needed chaperones for the Frisco ISD Middle
School contest to be held at Clark on February 9. The Chamber Music concert will be held on February 11 and
David asked that Hospitality provide punch and cookies for this event as well as for the February 24th and 27th
fifth grade band nights and the March 13th band clinic.
David asked that the Band Boosters have representatives at the February 24th and 27th fifth grade band nights.
They will be held from 4:30 – 8:00 p.m.
With regards to upcoming contests, David said that he will be taking three bands to the Sandy Lake contest in
April and that he had also signed up for another pre-UIL contest in Allen on March 29. He would like to take a
music field trip to the Dallas Wind Symphony concert on April 29.
There being no further business, the meeting adjourned at 3:50 p.m.
Respectfully submitted,
Cindy L. Leeper
Secretary
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